How Much Does it Cost to get a DOT and MC Number?

May 25, 2024

How Much Does it Cost to get a DOT and MC Number?

For anyone venturing into the world of trucking and transportation, navigating the regulatory landscape is an essential step. A significant part to this process is obtaining a DOT (Department of Transportation) number and an MC (Motor Carrier) number. These identifiers are crucial for operating legally in the U.S. as they ensure that your business complies with federal regulations.

However, one of the most common questions new motor carriers have is: How much will it cost to get these numbers? Let’s deep dive into the details.

What are DOT and MC Numbers?

Before we discuss costs, it’s important to understand what these numbers are and why they are necessary.

DOT Number: The DOT number is issued by the Federal Motor Carrier Safety Administration (FMCSA) and is used to identify a commercial vehicle operating in interstate commerce. It’s essential for tracking safety records and compliance with regulations.
MC Number: The MC number, also known as the Motor Carrier number, is also issued by the FMCSA and is required for carriers that transport regulated commodities across state lines for hire.

For a deep dive into the difference between an MC Number and DOT Number click here.

Costs Involved

DOT Number Costs

The good news is that obtaining a DOT number is free of charge. The FMCSA does not charge a fee for issuing a DOT number. However, this doesn’t mean there are no associated costs. Here’s a breakdown of potential expenses:

Time and Resources: While the application itself is free, filling out the forms can be time-consuming. You may need to gather various documents and information about your business.
Compliance Costs: Once you have your DOT number, you’ll need to comply with various regulations, which may include drug and alcohol testing, vehicle maintenance, driver qualifications, and more.

MC Number Costs

Unlike the DOT number, obtaining an MC number involves a fee. As of 2024, the FMCSA charges a $300 fee for each type of authority requested. Here’s a breakdown of the costs and other considerations:

Application Fee: The primary cost is the $300 fee paid directly to the FMCSA. If you need multiple types of authority, you will need to pay this fee for each type.
Processing Time: The FMCSA typically processes applications within 20-25 business days. Expedited processing is not available, so plan accordingly.
Insurance: To activate your MC number, you will need to have the proper insurance coverage. This can be a significant cost depending on the type of cargo you carry and the size of your fleet. Insurance premiums can range from a few thousand dollars to tens of thousands annually.
BOC-3 Filing: This is a requirement for designating a process agent in each state you operate. Motor Carrier HQ has more information on BOC-3 filings.

Additional Costs and Considerations

Beyond the direct application fees, there are other costs and factors to consider when setting up your motor carrier operation:

- Unified Carrier Registration (UCR): Once you have your DOT and MC numbers, you must register under the UCR system. UCR fees are based on fleet size and can range in pricing.
- State-Specific Permits and Fees: Some states have additional requirements and fees for carriers operating within their borders. For example, New York’s Highway Use Tax (HUT) or Oregon’s Weight-Mile Tax. Click here for state permit prices.
- Operational Costs: Don’t forget the ongoing costs of running a trucking business, including fuel, maintenance, driver salaries, and tolls.

Note: You must have insurance on file for your MC number to get activated. Haulin Assets talks about insurance in this podcast.

- Legal and Consulting Fees: If you’re unsure about navigating the application process, you might consider receiving legal advice.

How Motor Carrier HQ Obtains Your DOT and MC Numbers

Here’s an overview of the process Motor Carrier HQ handles on behalf of our clients to obtain DOT and MC numbers:

Assess Requirements: Determine the appropriate authority based on your specific operations.
Information Gathering: Motor Carrier HQ collects all the necessary business details, such as your EIN, business address, and type of operation.
DOT Number Application: We manage the completion and submission of the required online registration form.
MC Number Application: Motor Carrier HQ handles the completion of this form.
Obtain Insurance: Secure the necessary insurance coverage and ensure your insurer files the appropriate forms with the FMCSA.
BOC-3 Filing: Motor Carrier HQ designates a process agent in each state you will operate in and files the BOC-3 form.
UCR Registration: We complete your registration under the Unified Carrier Registration system.

Starting a motor carrier business involves several steps, and understanding the costs is crucial for effective planning. By preparing adequately and budgeting for these expenses, you can ensure a smoother entry into the trucking industry.

With Motor Carrier HQ, all these steps and requirements are seamlessly managed. Our expert services not only save you time and effort but also ensure that every detail is handled correctly, allowing you to focus on getting on the road and successfully running your business.

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